HB 1807 (2003) -  Public Records

General Bill by State Administration (CO-SPONSORS) Mack
Public Records : Removes photographic film reproductions of specified vouchers or checks paid by the State Treasurer and preserved as records of the office of the Treasurer from classification as permanent records; relocates the provision allowing a person or organization to petition the court for access to records of the Department of Children and Family Services; establishes state policy with respect to public records; requires governmental agencies to consider certain factors in designing or acquiring electronic recordkeeping systems; provides certain restrictions with respect to electronic recordkeeping systems and proprietary software; requires governmental agencies to provide copies of public records stored in electronic recordkeeping systems; authorizes agencies to charge a fee for such copies; specifies circumstances under which the financial, business, and membership records of an organization are public records; provides definitions; repeals provisions relating to specified exemption for certain videotapes and video signals, records made public by the use of public funds, and penalties for violation of public records requirements by a public officer; provides requirements for governmental agencies in maintaining and preserving public records; requires the Division of Library and Information Services of the Department of State to adopt rules for retaining and disposing of public records; authorizes the division to provide for archiving certain noncurrent records; provides for the destruction of certain records and the continued maintenance of certain records; providing for the disposition of records at the end of an official’s term of office; requires that a custodian of public records demand delivery of records held unlawfully; repeals provisions relating to the retention and disposal of public records and the delivery of records held unlawfully; revises provisions governing the inspection and copying of public records; establishes fees for copying; provides requirements for making photographs; authorizes additional means of copying; repeals provisions relating to requirements for making photographs of public records; deletes certain provisions governing the maintenance of public records in an electronic recordkeeping system; repeals provisions relating to remote electronic access to public records and the program for records and information management of the Department of State; clarifies provisions with respect to penalties for violations of ch. 119, F.S.; clarifies provisions under which certain police reports may be exempt from the public records law; revises language with respect to publication of the Florida Administrative Code to provide that the Department of State is required to compile and publish the code through a continuous revision system; provides procedure with respect to official custody of records upon transfer of duties or responsibilities between state agencies or dissolution of a state agency; revises the classification of records of notices and satisfaction of liens on vessels maintained by the Department of Highway Safety and Motor Vehicles; revises the classification of records of hunter safety certification cards maintained by the Fish and Wildlife Conservation Commission; relocates the provision allowing a person or organization to petition the court for access to records of the Department of Children and Family Services; decreases and qualifies the period of retention for examination reports, investigatory records, applications, application records, and related information compiled by the Department of Banking and Finance under the Money Transmitters’ Code; decreases the period of retention for specified reports filed by money transmitters with the Department of Banking and Finance under the money Transmitters’ Code; decreases and qualifies the period of retention for examination reports, investigatory records, applications, application records, and related information compiled by the Department of Banking and Finance under the Money Transmitters’ Code; authorizes the Department of Insurance to maintain an electronic recordkeeping system for specified records, statements, reports, and documents; eliminates a standard for the reproduction of such records, statements, reports, and documents; provides that reproductions from an electronic recordkeeping system of specified documents and records of the Department of Insurance shall be treated as originals for the purpose of their admissibility in evidence; decreases the period of retention for specified examination test questions, answer sheets, and grades in the possession of the Division of State Fire Marshal of the Department of Insurance; revises requirements of the Department of Banking and Finance with respect to retention of copies of specified reports and records of exemption submitted or filed by financial institutions under the Florida Control of Money Laundering in Financial Institutions Act; requires the Department of Correctio
Effective Date: This act shall take effect July 1, 2003
Last Event: 05/02/03 S Died in Committee on Governmental Oversight and Productivity on Friday, May 2, 2003 6:15 PM

PCB committee actions:

  • PCB SA 03-20 recommended by:
    State Administration
    • On agenda for: 03/17/03   3:00 PM View Notice
    • Favorable With Amendment(s) (final action) See Votes

Referred Committees and Committee Actions

House Referrals

Senate Referrals

  • Governmental Oversight and Productivity
  • Appropriations
  • Rules and Calendar

Related Bills

Bill # Subject Relationship
Bill #: CS/SB 2684 Subject: Public Records Relationship: Similar
Bill #: HB 1765 Subject: Public Necessity Statements for Public Records and Public Meetings Exemptions Relationship: Compare

Bill Text

Staff Analysis

Chamber Committee
Chamber: House Committee: State Administration 4/21/2003 10:07:22 AM
Chamber: House Committee: State Administration 4/10/2003 5:10:26 PM
Chamber: House Committee: State Administration 4/4/2003 2:12:42 PM

Vote History

Chamber Date Yeas Nays Action Action 2 Vote Detail Barcode
Chamber: House Date: 04/25/2003 05:22 PM   Yeas: 35 Nays: 75 Action: Action 2: Vote Detail: Vote [Seq# 212] Barcode:
Chamber: House Date: 04/25/2003 05:23 PM   Yeas: 108 Nays: 0 Action: Passage Action 2: Vote Detail: Vote [Seq# 213] Barcode:

Bill History

Event Time Member Committee Ver.
Event: S Died in Committee on Governmental Oversight and Productivity Time: 05/02/2003 - 6:15 PM Member: Committee: Version:
Event: S Received, referred to Governmental Oversight and Productivity; Appropriations; Rules and Calendar -SJ 01160 Time: 05/02/2003 - 12:00 AM Member: Committee: Version:
Event: S In Messages Time: 04/25/2003 - 10:00 PM Member: Committee: Version:
Event: H Message sent to senate Time: 04/25/2003 - 9:03 PM Member: Committee: Version:
Event: H Passage on third reading Time: 04/25/2003 - 5:23 PM Member: Committee: Version:
Event: H Passed as amended; YEAS 108, NAYS 0 Time: 04/25/2003 - 5:22 PM Member: Committee: Version:
Event: H Read 3rd time Time: 04/25/2003 - 5:22 PM Member: Committee: Version:
Event: H Read 2nd time Time: 04/25/2003 - 5:20 PM Member: Committee: Version:
Event: H Bill added to Special Order Calendar (04/25/2003) Time: 04/24/2003 - 5:09 PM Member: Committee: Version:
Event: H Bill added to Second Reading Calendar Time: 04/24/2003 - 4:55 PM Member: Committee: Version:
Event: H Bill added to Special Order Calendar (04/25/2003) Time: 04/24/2003 - 1:34 PM Member: Committee: Version:
Event: H Amendment 431481 filed timely Time: 04/24/2003 - 1:13 PM Member: Committee: Version: c1
Event: H Bill added to Second Reading Calendar Time: 04/24/2003 - 12:02 AM Member: Committee: Version:
Event: H Bill added to Second Reading Calendar Time: 04/23/2003 - 10:03 PM Member: Committee: Version:
Event: H Bill added to Second Reading Calendar Time: 04/22/2003 - 10:59 PM Member: Committee: Version:
Event: H Bill released to House Calendar Time: 04/22/2003 - 10:59 PM Member: Committee: Version:
Event: H Recommendation: CS by State Administration : Pending review of CS under Rule 6.3 Time: 04/21/2003 - 10:08 AM Member: Committee: State Administration Version:
Event: H Bill passed referred committee Time: 04/21/2003 - 10:08 AM Member: Committee: State Administration Version:
Event: H Bill reported out of committee meeting Time: 04/21/2003 - 10:08 AM Member: Committee: State Administration Version:
Event: H Bill added to State Administration agenda Time: 04/10/2003 - 4:15 PM Member: Committee: State Administration Version:
Event: H Bill added to State Administration agenda Time: 04/10/2003 - 2:46 PM Member: Committee: State Administration Version:
Event: H Bill added to State Administration agenda Time: 04/10/2003 - 1:49 PM Member: Committee: State Administration Version:
Event: H Bill referred to State Administration Time: 04/07/2003 - 4:35 PM Member: Committee: State Administration Version:
Event: H 1st Reading Time: 04/04/2003 - 9:30 AM Member: Committee: Version:
Event: H Filed timely Time: 04/02/2003 - 12:30 PM Member: Committee: State Administration Version:

Statutes Referenced by this Bill

Statute Other Bill Citations
15.09 HB 1791, HB 1803, HB 1855
18.20 HB 1803
23.22
39.2021
101.5607
112.533
119.01
119.011
119.0115
119.012
119.02
119.021
119.031
119.041
119.05
119.06
119.07 HB 123 CS, HB 451 CS, HB 453, HB 937, HB 1007, HB 1019, HB 1021, HB 1461, HB 1785
119.08
119.084
119.085
119.09
119.10
119.105 HB 1819
120.55 HB 1157
212.095
238.03 HB 1575
257.34
257.35
257.36 HB 1687
282.21
287.0943 HB 993
320.05 HB 1513 CS
322.20 HB 1513 CS, HB 1625 CS
328.15
338.223
372.5717
378.406
400.0077
401.27 HB 1925
403.111
409.2577
415.1071
430.015 HB 1765
440.132 HB 1765
455.219
456.025 HB 1647, HB 1925
560.121 HB 1803
560.123 HB 1803
560.129 HB 1337 CS
624.311 HB 1803
624.312 HB 1803
627.311 HB 47  , HB 821, HB 1041, HB 1337 CS, HB 1837
627.351 HB 47  , HB 1007, HB 1271, HB 1337 CS
633.527
655.50 HB 1803
668.50
723.0065 HB 1765
768.301 HB 1765
794.024
815.045 HB 1765
943.031 HB 1765, HB 1803
945.25
947.13
985.31 HB 1741
1012.31